Organizing a neighborhood BBQ competition is a big undertaking, so it is essential to have a team of volunteers to help. The first step is to identify key roles and responsibilities that need to be filled. Roles may include event coordinator, assistant coordinator, setup crew, judges, and more. Once roles have been identified, the next step is to recruit volunteers. Post flyers, send emails, and make announcements to let people know about the event and what roles are needed. Be sure to set expectations for volunteers, including the amount of time that will be required and any other requirements.
The next step is to define the rules for the competition. Establish categories for the BBQ, such as pork, beef, chicken, or ribs, and determine which category each contestant will enter. It is also important to define the criteria that will be used to judge the entries, such as taste, texture, and presentation. Finally, specify the judging process, including how many judges will be on the panel and how they will score the entries.
Once the rules have been established, it’s time to find a venue for the competition. Location is an important consideration, as the event should be easily accessible to the participants. The size of the venue should correspond to the number of contestants, spectators, and volunteers. Other amenities to consider include power, seating, and shade.
The next step is to choose a date for the event. Be sure to check the availability of the venue before making a decision. Once the date has been finalized, reserve the venue and send out invitations to let people know about the event.
Creating a budget is an important part of organizing any event. Estimate the expenses, such as food and supplies, and identify sources of funding. Consider asking local businesses and organizations to sponsor the event.
Organizing the supplies for the event is a crucial step. Be sure to have enough food for all the contestants, judges, and spectators. Cooking supplies, such as grills and smokers, should also be provided. Dining supplies, such as plates, utensils, and napkins, will also be needed. Finally, make sure to have the necessary judging supplies, such as scorecards and pens.
To ensure the event is a success, it is important to spread the word. Create a website to provide information about the event, such as the date, location, rules, and categories. Produce promotional materials, such as flyers, to distribute in the neighborhood. Consider advertising on local radio and television stations.
On the day of the event, the volunteers will need to arrange the food and supplies. Set up the judging area, with scorecards and pens, and be sure to greet the contestants, judges, and spectators as they arrive.
The event coordinator should be prepared to lead the event. Encourage participation and ensure the judging is conducted fairly. When the judging is complete, award prizes to the winners.
After the event is over, the volunteers need to dispose of the trash and return any borrowed supplies. It is also important to debrief the volunteers to thank them for their hard work and collect feedback for future events.
The event coordinator should follow up with the volunteers after the event to thank them for their hard work. Collect feedback from the volunteers and participants to identify what worked well and what could be improved. Finally, start planning the next event.
The Spruce Eats. “How to Organize a BBQ Competition.” The Spruce Eats, The Spruce, 21 July 2020, www.thespruceeats.com/how-to-organize-a-bbq-competition-4166356.